QWorker vs Bixpe: an honest time-tracking comparison

Any SME with staff in Spain eventually runs into the same shortlist of time-tracking apps, and Bixpe is one of the names that comes up most: a well-known clock-in app with a free tier and a paid plan. At Evicron, an AI and custom software studio based in Barcelona, we build and maintain QWorker, our own time-tracking software, so we’re not a neutral comparison site — but we can still compare public facts, price by price and feature by feature, so the decision is yours rather than either vendor’s marketing.

What each tool actually is

Bixpe is a clock-in and presence-control app aimed at SMEs: mobile or shared-tablet check-in, with geolocation and a photo captured at each clock-in. It started as a generic HR tool and competes mainly on entry price.

QWorker is our own time-tracking software: clock-in from mobile, browser or a shared NFC tablet, with periodic digital signing of the records, no biometrics or behaviour scoring, built for SMEs that want to comply with Spain’s RD-ley 8/2019 without taking on the extra regulatory layer that biometric or “smart” time-tracking can bring.

Pricing, plan by plan

Bixpe: free, or €2/user/month

Based on independent reviews of the tool, Bixpe offers a Free plan with no user limit: multi-device clock-in, start/end of shift, paid breaks, geolocation and basic reports. Its Premium plan costs €2/user/month and adds up to 4 years of history, overtime and holiday management, a photo at clock-in, and time allocation to projects or clients.

QWorker: from €2.50/employee/month

As we detail in our guide to choosing time-tracking software, QWorker starts at €2.50/employee/month on the Standard plan (multi-device clock-in, weekly digital signing, holiday management and payslip distribution) and €3.50/employee/month on the Pro plan (adds automatic rotating shifts and theoretical-vs-actual hours comparison), with no lock-in period and a card-free free trial.

On entry price, Bixpe clearly wins: its free tier is more complete than most in this category. QWorker doesn’t compete on free — it competes on what’s included from the first paid euro.

Where they match, and where they don’t

Clock-in and geolocation: a technical tie

Both cover the basics well: mobile clock-in, configurable geolocation, and a shared tablet for staff without their own device. If all you need is a record of start and end times, either tool clears the minimum bar set by RD-ley 8/2019.

Shifts and payroll: this is where they split

QWorker includes automatic rotating shifts and theoretical-vs-actual hours comparison on its Pro plan, plus payslip distribution (it distributes them, it doesn’t generate them) from the Standard plan up. Based on what Bixpe’s own reviews document, it stops at holiday/absence management and time allocation to clients or projects, without that level of shift automation.

Traceability: the question worth asking

The question that actually matters at an inspection isn’t “does it keep a record?” but “is that record tamper-evident?” QWorker digitally signs clock-in records every week, so a later edit leaves a trace. We haven’t found public documentation describing an equivalent periodic signing or sealing mechanism for Bixpe’s records; if that matters to your business — say, because you’ve already been through a labour inspection — it’s the concrete question to ask any provider before signing, not just these two.

When each one makes sense

Bixpe makes sense for a very small team on a zero budget whose needs stop at clocking in and tracking holidays — its free plan covers that case at no cost. QWorker is the better fit if you’re juggling rotating shifts by hand today, need payslips distributed alongside clock-in data, or want a tool built to scale without switching systems or negotiating a lock-in clause. Neither is the “right” answer in the abstract: it depends on whether your real problem is entry cost or day-to-day operational friction.

What doesn’t change either way

RD-ley 8/2019 requires every company to record each employee’s daily working hours and keep that record for 4 years, whichever software sits behind it. We cover this in more detail, penalties included, in our guide to Spain’s digital time-tracking law. That legal floor isn’t raised by either Bixpe or QWorker — it’s just met better or worse depending on how the system is built.

The bottom line

Bixpe competes on entry price with a genuinely useful free plan; QWorker competes on functional depth — shifts, payroll, digital signing — from its first paid plan. If you’re torn between the two, or your case has quirks no off-the-shelf tool handles well, our software consulting service reviews what actually fits your operation, free of charge, before we recommend anything.

Want us to compare your specific case? Get in touch: the first consultation is free and we reply within 24 hours.